- Startup Coordination Meeting:
The first startup coordination meeting between the DHM, Department of National Parks and Wildlife Conservation (DNPWC), Department of Soil Conservation and Watershed Management (DSCWM) and Department of Water Induced Disaster Prevention (DWIDP) was held under the Chair of Dr. Som Lal Subedi, Secretary, MoSTE at Babarmahal Revisited, Kathmandu on September 2, 2013. The purpose of this first meeting was to develop a common understanding and ownership of the project by project partners. As an output to the meeting, the three collaborating departments assigned their respective focal points for the project.
- Field scoping visits:
Joint Scoping Field Visits to project working districts of Mahottari, Siraha, Saptari and Udaypur were carried out during September 14-16, 2013. The purpose of the scoping visits in the four working districts of the second project component was to touch base and consult with the collaborating departments and District Offices by disseminating project related information at the local level. Likewise, field visit to Khumbu region was also conducted during September 18-23, 2013, the main objective of the mission being interaction and awareness among the local stakeholders about the first component of GLOF mitigation.
As an output to the scoping visits, it was decided that the Field Coordination Office (FCO) would be housed in the District Soil Conservation Office of Lahan, Siraha. Likewise, the DSCWM would be providing working spaces for field project officers of Udaypur and Saptari districts. The DWIDP would be providing the working space for field project officer of Mahottari district.
- Inception Workshops:
A two-day workshop marked the official inception and launching of the Project at the central level, in Kathmandu. This Inception Workshop at central level was conducted during October 8 & 9, 2013 at Hotel Himalaya, Kathmandu, Nepal. The overall purpose of the two-day workshop was sharing and dissemination of project information to the Implementing Partners and Project Stakeholders for strengthened ownership and commitment towards the project
With the purpose of disseminating project related information at the field level, local level inception workshops were conducted in Lahan, Siraha on October 31, 2013 and in Namche Bazaar on November 21, 2013. The purpose of holding the inception workshop at local level was for relating, sharing and disseminating the project related information at local/ field level so that inputs and feedbacks received from the workshop are incorporated well for planning and strategic mapping of the activities during the project implementation.
- Baseline studies undertaken:
The baseline studies and assessments are very important prior to the design and implementation of any major project activities. Thus, under the project’s both components, key assessments and studies have been completed. Under the first component, studies related to – GLOF Scientific Data Assessment, Vulnerability Assessment, CBEWS Needs and Constraints and their field findings for both GLOF and Flood Components have been completed. Likewise, detailed technical studies related to Sediment Control and Flood Proofing Drainage System have been undertaken in the four target project working districts (Mahottari, Udaypur, Saptari and Siraha) under the project’s second Component.
- Formation of TAG:
Since CFGORRP is a highly technical project with technical and institutional resources required for glacial lake lowering and construction of structural and non-structural measures, a technical advisory group had been envisioned by the project for the smooth implementation and technical supervision of project activities. The Technical Advisory Group has been formed during March 2014. The first TAG induction meeting was held on March 31, 2014 when the TAG members were briefed about the project and the Terms of Reference for the TAG was shared among all TAG members. TAG is a comprehensive team of eight members comprising of Institution’s Representative Members (IRMs) and Technical Experts (TEs) from the concerned areas under both project components. IRMs have been selected from the project’s partners and stakeholders representing institutions like the DSCWM, DNPWC, DWIDP, ICIMOD and KU.
- Training on GSI:
To enhance capacity and knowledge on Gender and Social Inclusion (GSI) related issues, CFGORRP/DHM organized a residential training in “Integrating Gender and Social Inclusion (GSI) into Disaster Risk Management Project Planning Cycle” from 23-27th April in Kavre. The training was attended by institutional participation from the Department of Hydrology and Meteorology (DHM) and the three collaborating departments – DSCWM, DWIDP and DNPWC and the Project Management Unit of CFGORRP. The training was inaugurated by Dr. Rishi Ram Sharma, Director General (DG) and National Project Director (NPD), CFGORRP and was participated by a total of 18 participants. The resource person for the training was Ms. Dibya Devi Gurung, from Women Organizing for Change in Agriculture & Natural Resource Management (WOCAN).The main objective of the training is to enhance capacity and knowledge of the participants and sensitize on GSI issues and prioritize GSI plan in their concerned areas of work.
- Sharing of Report Findings:
The detailed study findings from the Study reports under the project’s second component were shared amidst a workshop held on June 04, 2014 in Kathmandu. The sharing workshop was attended by the Project focal points from the four departments of DHM, DSCWM, DWID, DNPWC and all officers from the DHM. The study task team leaders from the service providers – IRDS and Fulbright Consultancy, made their respective presentations on a) “Identification of suitable sites for Flood-proofing” and on b) “Detailed technical studies for cost effective watershed management to control sediment in Terai Rivers”. The purpose of this workshop was to share the findings among the project’s collaborating departments and DHM staff. The inputs made by the participants during the sharing meeting have been incorporated by the service providers.
- CBEWS Consultative Meeting:
With the purpose of sharing of best practices and lessons learnt in CBEWS implementation in Nepal CFGORRP/DHM organized a half-day consultation meeting on June 06, 2014 in Kathmandu. This national consultative meeting was chaired by Dr. Rishi Ram Sharma, DG, DHM/ NPD, CFGORRP and was participated by a wide array of representatives from different like-minded organizations and CBEWS practitioners like ICIMOD, CDRMP/UNDP, Real Time Solutions, National Seismology Centre, Practical Action, Mercy Corps, Oxfam, Handicap International, Action Aid and Rural Reconstruction Nepal. The representatives from these organizations presented over the lesson learnt, institutional mechanisms and capacity development measures in Community Based Early Warning System. The inputs received from the practitioners and the participants of this consultative meeting would be adopted by CFGORRP/DHM for developing a comprehensive CBEWS for the project.
- Review and Planning Workshop:
To review and analyze the project’s annual work plan alongside with the Work Plans 2014, CFGORRP/DHM organized Programme Review and Planning Workshop in Kathmandu. The workshop was conducted during June 19 to 20, 2014 and was chaired by Dr. Rishi Ram Sharma, DG, DHM/ NPD, CFGORRP. The review workshop was an important exercise for project planning and was attended by Project’s Focal points from the three departments of DHM, DSCWM and DNPWC, UNDP Country Office Nepal, PMU and the FCO staffs.
The main objective of this workshop was to review and analyze the project’s annual work plan alongside with the Third and Fourth Quarter Work Plans 2014, Result Resource Framework, Monitoring Framework, Gender Strategy and Exit Strategy for making the project implementation more robust and strategic. The two-day workshop streamlined and re-aligned the quarterly work plans, Project’s Results and Monitoring Frameworks, GSI strategy, Exit Plan and Risk/Issue with ample interactions and inputs from participants.
- Project’s Visibility:
As part of project outreach and visibility, the website of CFGORRP has also been designed and hosted. The website can be viewed at http://dhm.gov.np/cfgorrp. This website has been mainstreamed with the existing Website domain of the Department of Hydrology and Meteorology (DHM).
CFGORRP has also produced and disseminated more than 300 copies of the Project’s Diaries to its partners and stakeholders.
CFGORRP/DHM has also provided institutional support for the following activities:
– SNP/IEE: The Project has provided support for undertaking Initial Environment Examination (IEE) of the revised management plan of SNP/ BZ. The SNP/ IEE is underway with the IEE Consultant being selected and the report to be completed by third quarter 2014.
– Chure Management Guidelines: CFGORRP has also provided support to DSCWM to develop Chure Management Guidelines. The guidelines have been finalized and submitted to DSCWM.
– GLOF information integrated in SNP brochure: CFGORRP also provided support for the publication of SNP brochure with integration of GLOF related information with focus on Imja and associated GLOF risks in and around Khumbu region.
- Validation of Detail Design Study:
Detailed technical studies related to Sediment Control and Flood Proofing Drainage System had been undertaken in the four target project working districts (Mahottari, Udaypur, Saptari and Siraha) under the project’s second Component. To validate the two technical studies, the validation of detail design study related to the two study reports has been undertaken by an Independent Consultant in coordination with the FCO, Lahan.
- Conduction of consultative meetings:
Series of consultative meetings with the Village Disaster Risk Management Committees (VDRMCs) in the eight project VDCs of Terai were conducted during June 8 – 15, 2014 after the VDRMCs formation during May 2014. Total eight consultative meetings were held in each project VDCs of Tulsipur, Pipra Pra Pi, Dighwa, Pakari, Jogidaha, Hadiya, Nainhi and Sarpallo. The meetings, in chairmanship of VDRMCs were conducted with the purpose ofidentification and mapping of sites for the construction of the elevated tube-wells. Likewise, during June 26-30, 2014, second series of consultative meetings were also conducted with the VDRMCs in all 8 project VDCs to consult members for establishing mechanisms to collect baseline data on sediment monitoring. The project’s District Project Officers (DPOs) at respective project districts briefed the VDRMC members about the purpose of sediment monitoring, procedures for data collection, installation of sediment monitoring posts in the river basins and methodology of measuring sediment concentration.
- Formation of VDRMCs and CDMCs:
As part of the institutional development process to implement field activities, CFGORRP has formed eight Gender and socially inclusive eight Village Disaster Risk Management Committees (VDRMCs) and thirty-five Community Development Management Committees (CDMCs) have been formed in the eight project VDCs in accordance with the Local Disaster Risk Management Planning Guideline (LDRMP) guideline. Thus, total of 35 CDMCs and 8 VDRMCs have been formed in the four districts.
As of June 2014, the constitution of the CDMCs has been formalized for registration. Thus, all 35 CDMCs have been legalized by local government (VDC level).
- Formation of GRMCC:
CFGORRP/DHM has formed a local GLOF Risk Management Coordination Committee at Namche, for the Khumbu Region during July 14, 2014. The GRMCC will work closely with SNP and Buffer Zone communities to increase their understanding of GLOF risks and GLOF risk management options and to identify the most appropriate institutional arrangements for monitoring and communicating GLOF warnings to vulnerable people in the high risk settlements of GLOF Impact Zone as well as to the nearest relevant government authorities and DHM. The significance of GRMCC is also very high, given that the District Disaster Relief Committee (DDRC) is way far down at the District Headquarter, Salleri. The GRMCC has total of 19 members consisting of representatives from BZMC, SNP, Army, Police, Health, Red Cross Society, Monastery, Community Forestry, Local Groups and Women Committees.
- Collection of Sediment Data:
As part of the baseline data collection on sediment data and load, Sediment Monitoring Posts (SMPs) have been installed in all five river basins of Ratu, Gagan, Khado, Kong and Hadiya. Likewise, Sediment Monitoring Bucket (SMB) is also being installed at the river basins at strategic locations to collect baseline information on sediment load. As of June 2014, the river bed sediment level data have been collected in Gagan and Khado Rivers at the SMP installed stations.
- Sediment Monitoring Protocols:
CFGORRP/DHM has also undertaken a study for developing protocols for rivers originating from Churia which is being undertaken up for the first time. Therefore, CFGORRP intends to develop a sediment monitoring protocol for rivers originating from Churia with emphasis on five project specific working area rivers of Ratu, Gagan, Khando, Kong and Hadiya. The monitoring system will be integrated and institutionalized within DWIDP in the long run.
The task of developing sediment monitoring protocols has been undertaken by an Independent Consultant and it is expected that the sediment monitoring protocols would be developed by the end of August 2014. The report from the consultant would also recommend institutional structures and mechanisms including human resources that would be required for long-term monitoring.